Unlimited cloud-storage allows staff, teachers, and students to store all of their files in one central location. “MyVRSpot is free to all of our districts and is state-sanctioned,” Daniel explained. He stated, “The information stored through the MyVRSpot cloud is safe, it won’t be sold, and it won’t be used in ways that we don’t intend it to, such as analyzed for user data. That is why we promote MyVRSpot for digital storage rather than Drive or Dropbox.”
“Create a webpage using MediaSpot and stop waiting on the webmaster.” Daniel has many MediaSpot pages so he can quickly update videos and content on web pages throughout the ADE site. Create an HTML page, embed it into the website, and bypass the webmaster. “The MediaSpot projects tool is especially helpful for administrators,” stated Daniel.
Communicate internally or externally with Live Streaming, Digital Signage, and Video Showcase. “Little Rock School District sets up a tripod with an iPad, the student sits at their news anchor desk, and they read the announcements for the day,” described Daniel. Stream board meetings, special events, or use streaming in other creative ways.
Some of Arkansas school administrators are testing Digital Signage, referred to as SmartSigns within the MyVRSpot system. With the signs, administrators can easily inform students and staff of events, daily schedules, and even pair their MyVRSpot live streaming to their signs.
Finally, Video Showcase beautifully displays video files on a website, without the cumbersome coding process. Add and remove videos from the website, directly from your MyVRSpot account, with just a couple clicks of the mouse.
Adapting to Education Technology Needs
“MyVRSpot sets themselves apart from other vendors with their response to feature requests. Many vendors reply to our features requests saying, “Yes, of course, but it’s will cost you a steep price.” MyVRSpot will often complete the feature request, but they don’t come back with a bill,” explained Daniel. ADE inspired a few of MyVRSpot tools including Single Sign-on (Active Directory or LDAP), Group ownership of content, and Electronics Records Retention.
While MyVRSpot integrates with any district’s AD/LDAP system, they took on the challenge of integrating with Arkansas’ statewide LDAP. “The Active Directory feature reduces the work for ADE and the districts. This is just one of the ways that MyVRSpot helps us to be more effective and efficient with our jobs,” delighted Daniel.
He continued, “staff and educators can create a MyVRSpot account right now. It’s simple. They log in with their state LDAP credentials, where it is verified through Active Directory or Google Authentication for Google Districts, and they’re ready to go. Even if you reset your password, it will reflect in their MyVRSpot account. Single sign-on….isn’t it great?”
Groups and Shared Ownership
Group ownership helps ADE to prevent losing content. Daniel explained, “Teachers and staff can be transient, so we wanted multiple users to be owners of an individual file. So, if someone leaves tomorrow, we can still have that document or curriculum plan.” He continued, “When we pitched it to MyVRSpot, they jumped on board and pushed it out this summer.”
Teachers and administrators can create groups, and anyone can join or request to join a group. This is useful to share content ownership or to keep a group of users informed.
Electronic Records Retention
And finally, MyVRSpot is developing a feature for Electronic Records Retention. “You’d be surprised by the number of records stored in a file box. What happens to those documents when there’s a fire or someone sets off the fire sprinklers?” pondered Daniel. “We’ve been talking about developing a separate area of MyVRSpot that has high-level privacy and very limited access,” he described.
He continued, “Certain companies charge a lot of money to store those records, but we’re trying to find a solution that is financially responsible and that is safe and secure. It looks like MyVRSpot will come through for us again.”